AI Receptionist for Event Planners
Qualify Event Requirements & Book Client Meetings 24/7
Handle booking enquiries during events and after hours, capture event type, date, guest count, and budget — and schedule consultation calls automatically while you're busy orchestrating events.
The problem
- Calls come during live events when you can't answer
- Wedding and corporate enquiries need fast response
- Budget and date qualification is time-consuming
- After-hours and weekend calls go unanswered
- Follow-ups get lost during event season
What it does
- 24/7 event enquiry handling — weddings, corporate, social
- Event type, date, guest count & budget qualification
- Consultation and tasting scheduling
- Venue availability information sharing
- WhatsApp confirmations with meeting details
- Vendor and partner call routing
- Post-event feedback collection
- Seasonal campaign support for peak wedding/event season
How it works
- Enquiry Received - AI answers while you're executing an event
- Event Qualified - Type, date, guest count, venue preference, budget captured
- Consultation Booked - Meeting or venue tour scheduled automatically
- Confirmed - WhatsApp with consultation details and checklist
Results
- Zero - Missed Booking Enquiries
- 24/7 - Available During Events
- 3x - Faster Enquiry Response
Frequently asked questions
Can it handle calls while I'm at an event?
Yes. AI handles all calls 24/7 — you get summaries and can follow up after the event.
Does it qualify wedding versus corporate enquiries?
Yes. Captures event type, date, guest count, budget, and specific requirements.
Can it schedule venue tours?
Yes. Books consultations, venue tours, and tasting sessions with calendar sync.
Is it suitable for solo event planners?
Yes. Perfect for independent planners who can't answer calls during events.
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