AI Receptionist for Event Planners
Qualify Event Requirements & Book Client Meetings 24/7
Handle booking enquiries during events and after hours: capture event type, date, guest count and budget, and schedule consultation calls automatically.
The problem
- Calls come during live events when you can't answer
- Wedding and corporate enquiries need fast response
- Budget and date qualification is time-consuming
- After-hours and weekend calls go unanswered
- Follow-ups get lost during event season
What it does
- 24/7 event enquiry handling — weddings, corporate, social
- Event type, date, guest count & budget qualification
- Consultation and tasting scheduling
- Venue availability information sharing
- WhatsApp confirmations with meeting details
- Vendor and partner call routing
- Post-event feedback collection
- Seasonal campaign support for peak wedding/event season
How it works
- Enquiry Received - AI answers while you're executing an event
- Event Qualified - Type, date, guest count, venue preference, budget captured
- Consultation Booked - Meeting or venue tour scheduled automatically
- Confirmed - WhatsApp with consultation details and checklist
Results
- 24/7 - Enquiries answered during events
- WhatsApp - Consultation confirmation
- 4 - Calls at once
Enquiries arrive during other people's events
The wedding you are running is the reason you cannot answer the call about next season's wedding. The agent takes it: event type, date, venue or city, guest count, budget band, and whether the date is fixed. It books a consultation into your calendar and confirms on WhatsApp, and you read the transcript when the current event is over.
Season, and the calls it brings
Wedding season in India is a few compressed months, and the enquiries bunch at night after families have met. The agent answers at that hour, in the family's language, and captures the same fields every time so you can compare enquiries the next morning.
- Event type and date, and whether the date can move
- Guest count and venue status
- Budget band, if you route on it
- Consultation booked, confirmed, reminded
What it will not do
It does not quote a package price - events are priced after the consultation - and it does not promise availability for a date until you confirm it. It captures, books and confirms.
Post-event lead follow-up · Hotels and resorts
Frequently asked questions
Can it handle calls while I'm at an event?
Yes. AI handles all calls 24/7 — you get summaries and can follow up after the event.
Does it qualify wedding versus corporate enquiries?
Yes. Captures event type, date, guest count, budget, and specific requirements.
Can it schedule venue tours?
Yes. Books consultations, venue tours, and tasting sessions with calendar sync.
Is it suitable for solo event planners?
Yes. Perfect for independent planners who can't answer calls during events.
If this sounds familiar
- We keep missing calls - what is that costing?
- Customers ring after we close
- The line is engaged all morning
- Should I hire a receptionist?
- People book and then do not turn up
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Common questions: what it costs in India · does it speak Hindi · does it speak Telugu · does it speak Tamil · does it speak Kannada · does it speak Malayalam · does it speak Bengali · does it work with call forwarding · does it send a WhatsApp confirmation · can it transfer to a person · what if it does not understand
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