AI Receptionist for Interior Designers

Qualify Design Enquiries & Schedule Consultations Fast

Capture project enquiries, qualify clients by property type, budget and timeline, and schedule consultations automatically so you can focus on designing.

The problem

• Calls come in while you're on client sites or in meetings
• Prospects expect immediate response to design enquiries
• Difficult to qualify budget and scope over phone while busy
• After-hours enquiries go unanswered
• Manual follow-ups often forgotten during project work

What it does

• 24/7 design enquiry answering
• Property type, room count & style preference capture
• Budget range and timeline qualification
• Consultation scheduling with calendar sync
• WhatsApp confirmations with studio details
• Portfolio and service information sharing
• Follow-up calls for interested prospects
• Referral tracking and acknowledgment

How it works

1. Client Calls - AI answers with professional studio greeting
2. Project Qualified - Property type, budget, style, and timeline captured
3. Consultation Booked - Meeting scheduled at studio or site visit arranged
4. Confirmation Sent - WhatsApp with consultation details + portfolio link

Results

• 24/7 - Enquiries answered
• WhatsApp - Consultation confirmation
• Transcript - Of every call

The first call decides whether it is a project

Half of design enquiries are not projects - they are price checks, or a room that needs a painter, or a timeline that starts next year. The agent asks the questions that tell you which half without sounding like a form: property type, rough size, timeline, budget band, whether an architect is already involved. A real project gets a consultation slot on your calendar and a WhatsApp confirmation; the rest get an honest answer and a way to come back.

Questions the agent asks, and the ones you keep

The phone can carry facts; taste needs a meeting.

• Agent: property type, size in rooms or square feet, city and area, timeline, budget band, architect involved or not
• Agent: portfolio link sent on WhatsApp, consultation booked
• You: style, references, what they hate, what the family disagrees about - the conversation that decides whether you want the project

Studio hours are not phone hours

Designers are on site, with a client, or at a vendor when the phone rings, and a missed enquiry rarely calls twice. The agent answers on the first ring at any hour, and the studio reads the transcript between meetings.

Qualifying design enquiries by phone · Architects

What a design enquiry actually sounds like

Design enquiries do not arrive as briefs. They arrive as a flat number, a possession date and a vague sense of budget, usually from somebody who has just been handed keys. The agent is loaded with your vocabulary so the caller does not have to translate: carpet area against built-up, BHK configuration, turnkey against modular against consultation-only, per-square-foot against a project fee. It captures what was said, in the caller's own words, and does not round a two-bedroom flat in a resale building into the same box as a four-bedroom villa.

• Property type, configuration and carpet or built-up area, as the caller states it
• Possession or handover date, which is the single best predictor of how real the project is
• Scope - full turnkey, modular kitchen and wardrobes only, or a consultation
• Budget band if they volunteer one, and never pushed if they do not
• Where they found you, so you can tell a portal lead from a referral

Site visits, and who books them

A studio's diary is not a clinic's. Most first meetings are either at your office with the floor plan on the table or at the flat itself, and the two cost very different amounts of your day. The agent books only the meeting types you have set up, into the slots you have opened, and it will not commit a designer to travel across the city on the strength of a first phone call unless you have told it that is allowed.

• Studio meeting or site visit, whichever you have made bookable
• Only into slots you have opened, so travel time stays yours to plan
• The floor plan or reference images the caller mentions are noted, not requested on the call
• Confirmation on WhatsApp with your address and what to bring

The enquiries worth saying no to

Most studios lose more time to enquiries that were never going to convert than to any other part of the phone. A caller wanting a quote for one wardrobe, a landlord looking for the cheapest possible refresh before a tenant moves in, a student asking about internships - none of these need a designer on the phone, and all of them currently get one. The agent handles them politely, records them, and does not book your time for them. That is a feature, not a limitation, and it is worth setting the thresholds deliberately rather than leaving them wide.

Frequently asked questions

If this sounds familiar

• We keep missing calls - what is that costing?
• Customers ring after we close
• The line is engaged all morning
• Should I hire a receptionist?
• People book and then do not turn up

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